When a loved one passes away, there are several important documents that families will need in the days and weeks that follow. Our office wants to help you understand what these documents are, why they matter, and how to obtain them here in Idaho.

Death Certificates

Death certificates are the most commonly requested document. They are used for legal and financial matters such as life insurance claims, banking, property transfers, and Social Security notifications.

In Idaho, certified copies can be requested through the Idaho Bureau of Vital Records and Health Statistics. Funeral homes usually assist families with ordering these at the time of arrangements.

Cremation Authorizations (and transport of decedent out of state)

If cremation (or out of state transport) is chosen, Idaho law requires a cremation authorization form to be completed, the coroner’s office must also provide authorization before cremation can proceed. Your funeral home will guide you through this process and coordinate with our office.

Pending Death Certificates

In some cases, a death certificate may be filed as “pending.” This means that the cause and manner of death have not yet been finalized at the time the certificate is issued.

A pending certificate is most commonly used when:

• Additional investigation is required

• Toxicology testing has been submitted

• An autopsy has been performed, and results are not yet complete

• Medical records are still being reviewed

Rather than delaying all documentation, a pending death certificate allows the decedent to be legally registered and allows families to begin important processes without waiting for final results.

What a Pending Certificate Includes:

• The decedent’s identifying information

• Date and location of death

• A temporary cause of death listed as "Pending"

Why This Matters:

A pending death certificate is still a valid legal document. It can often be used to begin many necessary tasks such as:

• Funeral and burial or cremation arrangements

• Notifying banks and financial institutions

• Initiating certain insurance claims

However, some agencies or financial institutions may require the final certified death certificate before completing claims or releasing funds.

What Happens Next:

Once the investigation is complete and all testing (such as toxicology) has been finalized, the certifying physician or coroner will update the cause and manner of death.

A new, final death certificate is then filed with the state.

Families may request updated certified copies after this amendment is complete.

Timeline Expectations:

Pending cases can take several weeks to months to finalize, depending on the type of testing required:

• Complexity of case

• Additional agency consultations

• Reviewing reports (histology, cardio pathology, neuropathology etc.

• Review of Law enforcement/evidence

Our office works to complete these investigations as thoroughly and efficiently as possible, while ensuring accuracy for both legal and public health purposes.

Additional Documents You May Need

Depending on the situation, families may also need:

• Coroner’s reports or findings

• Autopsy reports (if an autopsy was performed)

• Personal property release forms

Requests for coroner-related documents can be made directly through our office. Processing times may vary depending on the complexity of the case.

We understand that this process can feel overwhelming. Our office is committed to helping families navigate these steps with clarity and respect. If you have questions or need assistance, please contact our office and we will guide you through what is needed.